EA to CEO
--IG Defence, Noida--
Job Summary
We are seeking a proactive, organized, and highly dependable professional to provide executive support to the CEO and ensure smooth coordination of priorities, meetings, communication, and follow-ups. The ideal candidate should demonstrate strong ownership, excellent communication, discretion, multitasking ability, and a solution-oriented approach, with the ability to work effectively in a fast-paced environment and manage sensitive responsibilities with professionalism.
Day-to-day Responsibilities:
- Manage calendars, meetings, appointments, schedules, and priorities.
- Coordinate internal and external meetings and ensure required briefs and documents are available in advance.
- Prepare meeting agendas, briefs, notes, Minutes of Meeting (MoM), and action trackers.
- Track decisions, commitments, and action items and follow up with stakeholders for timely closure.
- Coordinate executive correspondence, emails, letters, presentations, and other communications.
- Manage travel arrangements, itineraries, accommodation, meetings, and related logistics.
- Coordinate visits, stakeholder engagements, and important business meetings.
- Maintain organised, accurate, and confidential records and documentation.
- Prepare reports, presentations, status updates, and management documents as required.
- Coordinate with multiple departments and ensure timely flow of information.
- Identify important delays, dependencies, and pending matters and highlight them appropriately
- Act as a key coordination point between the executive and internal teams.
- Ensure the executive is well-prepared for meetings, reviews, and important discussions.
- Maintain a daily priority list, task tracker, and follow-up schedule.
- Review incoming requests and help prioritize urgent and important matters.
- Follow up with department heads and stakeholders on pending decisions and deliverables.
- Support daily, weekly, and monthly management reviews with required data and updates.
- Prepare executive summaries, dashboards, presentations, and briefing notes.
- Coordinate with HR, Finance, Operations, Engineering, Business Development, and other departments as required.
- Bachelor’s degree in business administration, Management, Engineering, or a related field.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to manage calendars, meetings, schedules, and priorities.
- Good follow-up and coordination skills across multiple departments.
- Proficiency in MS Office / Google Workspace, including Word, Excel, PowerPoint, and Outlook/Gmail.
- Ability to prepare meeting agendas, MoMs, reports, presentations, and action trackers.
- Strong attention to detail and ability to handle multiple tasks simultaneously.
- Ability to maintain confidentiality and handle sensitive information.
- Proactive approach with strong problem-solving and ownership mindset.
- Prior experience supporting senior management / leadership teams.
- Basic understanding of business operations and cross-functional coordination.
- Experience in meeting coordination, MoM preparation, and action tracking.
- Familiarity with project management and task-tracking tools.
- Strong presentation, documentation, and report preparation skills.
- Ability to handle confidential and sensitive information professionally.
- Exposure to aerospace & defence industry or technical organizations would be an added advantage.
- Willingness to learn technical concepts and business processes quickly.
What’s great in the job?
- • Work with sharp, driven people in a no-nonsense culture
- • No bureaucracy, no micromanagement — just execution
- • Real ownership, real impact, real responsibility
- • Operate at the intersection of defence, tech, and strategy
- • Learn faster than most roles in years
- • Be part of building something that actually matters
What We Offer
Each employee has a chance to see the impact of his work. You can make a real contribution to the success of the company.
Several activities are often organized all over the year, such as weekly sports sessions, team building events, monthly drink, and much more.
Perks
A full-time position
Attractive salary package.
Trainings
6 months of internship training and 3 months of probation for full-time roles.
Sport Activity
Play football with colleagues.
Eat & Drink
Tea and drinks provided at parties.